<<back
Research
Procedures for Foreign Researchers in Indonesia
Bureau
of S & T Cooperation
Indonesian Institute of Sciences (LIPI)
January 2000
Introduction
Application
Approval
Research
Vessel
Arrival
in Jakarta
Administrative Fee
Arrival at the Local Research Site(s)
Reporting Research Progress
Extending Research Activity
The
Obligations of Researchers
Temporary Absence or Completion of
Research
Further
Information
Flow of Application of Research Permit
Introduction
The
purpose of the Decree of the President of the Republic
of Indonesia No. 100/1993, dated on November 1, 1993,
is to enable researchers of other countries to carry
out research in the Republic of Indonesia. This applies
to research of all types.
Initial
clearance for research proposals is given by the Indonesian
Institute of Sciences (LIPI) assisted by other concerned
agencies within the Government of Indonesia known
as the Co-ordinating Team, who holds a monthly meeting
to review research proposals. The application process
takes up to two months, mainly because of the security
clearances needed.
back
to top
Application
To
enable the Co-ordinating Team to review the research
proposal, researchers must submit their applications
and the following supporting documents to LIPI:
-
A
formal letter of request to LIPI to do research
in Indonesia, a copy of which is addressed to
the Indonesian Representative overseas (Indonesian
Ambassador, Consul General, or Consul) at the
Mission (Embassy/Consulate) where the researcher
will obtain the visa. This letter should explicitly
state the address of the Indonesian Mission. If
the address is not given, delay may cause.
-
Six
copies of detailed research proposal, which should
have a title, stated objectives, and description
of the methodology and concepts. It must also
clearly state the locations where field research
will be carried out. If the field research is
to be carried out at one or more field stations,
this must be stated as: "The fieldwork will
be based at name of field station and resident
(kabupaten) and province only."
-
Six copies of the researcher's curriculum vitae
including a list of publications.
-
Two
letters of recommendation, one from a professor
or an equivalent senior researcher in the researcher's
discipline and the other from an official of the
researcher's home institute or university.
-
Letters
of recommendation supporting the research plan
from the Indonesian counterpart. A letter from
an Indonesian academic institution and/or a Research
& Development Center agreeing to serve as
counterpart for the researcher's tenure in the
country is a key document required by LIPI before
the application can be forwarded to the Co-ordinating
Team.
-
A letter guaranteeing sufficient funds to cover
research and living expenses in Indonesia and
fees for the Indonesian counterpart(s).
-
Health certificate from a doctor stating that
the researcher is in a good health, both physically
and mentally, to carry out research in Indonesia.
-
A
letter of recommendation from the Indonesian Representative
overseas, usually the Indonesian Ambassador or
Consul at the Mission where the researcher will
obtain the visa.
-
Three
recent photographs (passport size with red background).
-
Three
copies of the researcher's passport.
Note:
For entry into Indonesia passports must be valid
for at least six months from the date of entry,
even if the researchers are staying for only one
month.
-
A list of equipment, if any, brought to Indonesia
to support the research. The value of the equipment
should be stated in US dollars.
- If
a researcher plans to bring their spouses and children
with them to Indonesia, they must submit a copy
of their marriage certificates, spouses' resumes,
children's birth certificates, photographs, and
clear photocopies of their family's passports.
back
to top
Approval
If
the request to LIPI for a research permit is approved,
LIPI will request the Directorate General of Immigration
to issue a visa authorization number, which will then
be sent to the Indonesian Mission from where the researcher
will apply for the visa. The Indonesian Mission (Embassy
or Consulate) must already been explicitly nominated
by the researcher.
For
visits of less than four months, researchers will
be issued with a Visa Kunjungan Sosial Budaya or Social
Visit Visa. This still means that they must visit
LIPI, the security authorities, etc. in Jakarta to
obtain the same letters issued to long-term researchers.
back
to top
Research
Vessel
Permits
for a research vessel to enter Indonesian waters should
be obtained from:
Center for Survey and Mapping
Indonesian Armed Forces
(PUSSURTA - TNI)
JI. Dr. Wahidin I No. 11
Jakarta Pusat
back
to top
Arrival in Jakarta
Researchers
must enter Indonesia through Jakarta. Upon arrival
in Jakarta, it is essential that researchers informs
the Immigration Officials at the Soekarno-Hatta Airport
of their research site(s). The researchers will be
given three to seven days by the Immigration Officials
to report to the Immigration Office in the research
site(s).
Within
the same period of time, researchers must also report
to LIPI and several other offices in Jakarta. It is
useful for them to carry a number of passport-size
photographs with red background and copies of their
passports.
They
can start with LIPI at the following address :
Bureau of S & T Cooperation
Lembaga Ilmu Pengetahuan Indonesia (LIPI)
Sasana Widya Sarwono Building, 7th Floor
Jl. Gatot Subroto No. 10
Jakarta Selatan
Phone: (021) 5225711 ext. 240; 237
The
researcher should contact Mr. Mangembang Tarihoran
or Ibu Ina Syarief at 7th Floor, Rooms 714 and 716,
of the Sasana Widya Sarwono Building. Phone (021)
5225711, ext. 240/237. Mrs. Sophie Muzwar, is the
Head of Bureau of S & T Cooperation.
Having
reported to LIPI, there follows a few days of visiting
various institutions to receive permits.
These
necessary documents will be provided:
-
On the first day, LIPI will provide a letter to
be taken to the Police Headquarters (POLRI) at Direktorat
INTELPAM, Jl. Trunojoyo No. 3, Kebayoran Baru, Jakarta
Selatan, to obtain a Surat Keterangan Jalan (SKJ
- a travel permit).
The
researcher should provide:
2 passport-size photographs with red background
and a copy of the passport.
-
LIPI will then provide:
A. Surat Izin Penelitian (SIP - a research permit).
A letter for Direktorat Jenderal KESBANGLINMAS (formerly
-SOSPOL) Jakarta (one copy of the SKJ should be
enclosed). A letter for the local Immigration Office
nearest to the research site to obtain a stay permit
(KITAS or Kartu Ijin Tinggal Sementara) if the researcher
is going to stay in Indonesia for six months or
longer. A letter for the Indonesian counterpart.
Take
the LIPI letter to Direktorat Pengkajian MASTRA
Daerah, Departemen Dalam Negeri (Department of
Home Affairs), JI. Medan Merdeka Utara No. 7 -
8, Jakarta Pusat, and provide them with:
The letter from LIPI. One passport-size photograph.
A copy of the SKJ.
Dit.
MASTRA Daerah will, immediately or after one day,
issue:
A Surat Pemberitahuan Penelitian (SPP - a research
notice). A letter for the local MASTRA DAERAH
offices for the places where the researcher will
live or work.
back
to top
Administrative
Fee
For
the services provided by LIPI, an administrative fee
of US$100 (in cash) is payable by the researcher to
LIPI upon arrival in Jakarta.
back
to top
Arrival
at the Local Research Site(s)
- Researchers
must report to the following offices, to present:
A letter from LIPI to the research counterpart.
-
If the researcher is going to stay in Indonesia
for 6 (six) months or longer, a letter from LIPI
to the local Immigration Office to obtain KITAS.
- A
letter from LIPI to the local MASTRA DAERAH (formerly
SOSPOLDA).
- A
copy of Surat Keterangan Jalan (SKJ) issued by the
Police Headquarters in Jakarta to the local police
station.
back
to top
Reporting
Research Progress
Researchers
should submit to LIPI six copies of a Quarterly Progress
Report. Failure to fulfill this requirement will oblige
LIPI to revoke the research permit and its supports.
Consequently, the researcher will be advised to leave
the country.
back
to top
Extending
Research Activity
Should
a researcher need to extend the research and stay
permit, he/she should submit the following documents
to LIPI three months prior to the expiration date
of the initial permit:
-
A letter explaining the reason for an extension.
- Six
copies of Provisional Final Report.
- A
letter of support from the researcher's Indonesian
counterpart.
back
to top
The
Obligations of Researchers
- Researchers
are prohibited to undertake activities other than
stipulated in their research permits;
-
Researchers are required to respect the customs,
traditions, and cultural values prevailing in the
region;
- When
traveling within the country researchers should
take with them copies of all immigration and police
documents. Researchers should also take along their
letters of permission to conduct research from LIPI
and Surat Keterangan Jalan (SKJ) from the Police
Headquarters in Jakarta.
back
to top
Temporary
Absence or Completion of Research
If
researchers intend to leave the country temporarily,
they must obtain a letter of agreement from their
counterpart and then write to LIPI, excluding the
report, to get the Exit Re-entry Permit (ERP). If
long-term researchers intend to leave the country
upon completion of the research, they must obtain
an Exit Permit Only (EPO) from the Immigration Office
and a letter for fiscal exemption from the tax office.
The fiscal exemption (bebas fiskal) exempt researchers
from paying the Indonesian exit fee or fiscal. Fiscal
exemption is only given by the Indonesian Tax Office.
The
procedure to obtain an EPO and fiscal exemption through
LIPI is as follows:
-
One month prior to departure, the researcher should
submit an interim report of 25 - 30 pages to LIPI
and inform LIPI of the exact date of departure from
Indonesia. The researcher and the researcher's counterpart
should write directly to Kepala Biro Kerjasama Iptek
LIPI, notifying that the research is almost done
and the researcher plans to leave Indonesia on (date
of departure). Attach to the counterpart's letter
the interim research report in five copies.
-
The researcher should submit LIPI's cover letter
and a completed application form, passport, Immigration
document (KITAS) and the letter from the sponsoring
institution to the Immigration Office that issue
the KITAS.
- The
researcher should submit LIPI's letter to the Tax
Office in Jakarta three days prior to his/her departure.
back
to top
Further
Information
Any
further information on research procedure for foreign
researcher in Indonesia may be obtained from:
Bureau
of S & T Cooperation
Sasana Widya Sarwono Building, 7th Floor
JI. Gatot Subroto No. 10
Jakarta 12710
Phone: (021) 5225711 ext. 240, 237
Fax: 62 21 5265457
Website: http://www.lipi.go.id
E-mail: kal_bki@sig.net.id
back
to top
Flow
of Application of Research Permit
